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► Academic Offences
Academic Offences - What are they?
Plagiarism Defined as the unacknowledged use of the work of others. In other words you must not copy, closely follow, paraphrase or present another person’s work without sufficient referencing / acknowledgment.
Unauthorised Collusion This occurs when students have worked too closely with other students and produced similar or identical work (or have collaborated entirely in producing that work) when not explicitly granted freedom to do so.
Re-presentation Where work is submitted which has already been used in an assessment (here or elsewhere).
Fabrication The creation of data or information for the purpose of assessment. Research and data must be factual, if utilising work already carried out then it must be properly referenced.
Impersonation The submission of work with false identification to its creator / author. The work submitted must be your own.
Further resources provided by the University can be found at http://resources.glos.ac.uk/staff/academicframeworks/assessmenthandbook.cfm
What happens if I commit an academic offence?
Whether intentionally or unintentionally, if you commit an academic offence and are suspected of breaching University Regulations for Assessment the process is as follows:
Stage 1: Invitation to Interview Where it appears a student is in breach of the University regulations they will receive a standard letter informing them of the details and inviting them to the investigative interview (with representation and advice if desired). Informal interviews or discussions with the staff involved are prohibited.
Stage 2: Investigative Interview The investigative interview requires specified people in relation to the offence to be present. They follow a set agenda (which can be found in the Regulations for Assessment Handbook). The purpose of the interview is to establish and record the case, including the student response. A judgement will then be made in relation to the facts presented and a recommendation will be made to the Assessment Offences Board.
Stage 3: Interview Report / Letter to Student Normally within 24-48 hours, the chair will produce a report outlining the recommendation and a letter will be sent to the individual concerned.
Stage 4: Implementation of Penalty The Assessment Offences Board of Examiners will determine the penalty applicable to the student and all parties will be informed of the confirmed decision.
The only basis for an appeal against the decision of this board is where the student feels there has been an administrative error / procedural irregularity of significant nature at to have affected the decision.
Academic hearings can be an extremely stressful experience for some students. There are a range of mechanisms in place to support you. 
The Helpzones at each campus can provide emotional support and guidance and information regarding the assessment guidelines (they cannot advise you on your specific case). Student Services can provide support in the form of counseling and general advice.
The Students Union can provide you with
- Emotional Support
- Representation
- Advice
- Information
Our experience with academic hearings may be of considerable use to you - and whether for moral support or advice and guidance on a specific case, we encourage all students to get in contact with us.
Contact on 01242 714781 or email edandwelfare@glos.ac.uk
Do not struggle with the burden of academic hearings without seeking help. There are facilities in place to ease the pressure that is created with Academic Offence cases - and we want all students to be treated equally and fairly.
What are the penalties?
First Offence A formal caution would be logged on the student’s record and the work marked accordingly to the published assessment criteria. (For example the plagarised work is ignored and work attributable to the student informs the grade given).
Second Offence BR is logged on the Student’s record and all marks for the module are lost. Students must then take appropriate action to remedy the loss of CAT points / pre-requisite modules etc.
Third Offence The student is required to withdraw from the programme and the University.
**Please remember that on certain courses and in certain incidents these may not always follow suit. For example if you have re-presented someone else’s work and submitted it for assessment then clearly they cannot continue to mark with the relevant bits extracted and you will end up with loss of marks (for what may be a first offence). It is important to look at each case individually and understand the process’ the University takes to lessen the occurrence of these offences**
What can I do to avoid this happening to me / happening again?
The intent of a case is not considered when reviewing student's work. So you must ensure you act responsibly in relation to your assessments. Remember these 5 things:
- Don't share your work. Although it might be tempting to help a struggling friend or send them some (or all) your project: DON'T. It is easy for examiners to pick up on similarities and identify suspected offenders.
- Understand referencing. Many academic offence cases are attributable to poor academic practice - or not understanding referencing. There is no reason to be in this position. If you are struggling ask your lecturer for help or utilise the resources on the website (www.glos.ac.uk).
- Acknowledge any work which is not your own. No matter how small or large, or even if you have manipulated a sentance to fit your work - make sure you acknowledge the sources you are using.
- Never write work for another student. Writing styles are recognisable and this will be picked up on. Whatever the bribe this is not an acceptable way for people to complete assessments.
- If you are struggling - GET HELP. Don't resort to using too much of someones work or rushing your referencing. Always talk to your lecturer for clarity on the topic if you are struggling. If there are other circumstances preventing you completing assessments to the best of YOUR ability - then talk to the course leader / helpzone about the use of extensions and support.
Contact edandwelfare@glos.ac.uk for more information
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